Welcome EuroSTAR 2019 Track chairs. This area provides you with all the relevant information you need to learn about the EuroSTAR Track Chair role. Here you can learn about the role of the Track Chair, what the duties are onsite at the EuroSTAR conference, how you can become a Track Chair and how you can support the community by being a Track Chair at a EuroSTAR Conference.
What is a EuroSTAR Track Chair?
The role of Track Chair in a Conference is to manage the individual track sessions on behalf of the speakers and of EuroSTAR. The role of the track chair is to support the speaker and help them and the audience have a worthwhile experience for each talk.
What does a EuroSTAR Track Chair do?
If you are in the role of a EuroSTAR track Chair, you have a number of responsibilities. These include:
Supporting the Speaker
Any specific requirements that they need
Monitoring the speaking time
Make sure the speakers are on time
Informing speaker of time left
Display boards with the countdown times of 10,5,3,2,1 minutes
Thanking Speaker and moderating the Q&A
Moderating any questions for speakers at the end.
This video is a short guide to the role and how to complete your role efficiently.
If you would like to learn more about the role of a Track Chair, this webinar goes into more detail on the role.
Who is your Track Chair liaison?
You main point of contact for the Track Chair role onsite will be committee member Gitte Ottosen who will be able to support you in your role.
Your Duties before the session
Check the timetable and find out which sessions you will be track chairing.
Attend the Track Chair meetup on Tuesday at 1pm meeting at the Information Desk on Level 2.
Collect the Track Chair Bag from the Information desk on Level 2
This includes your Track Chair checklist, timing paddles, Track Chair badge and Track Chair gillet.
Arrange to meet your speaker before the session (if this is possible)
Talk to the speaker. Do they have any special requirements?
Your Duties in the Session
Locate the room.
Welcome the audience and ask attendees to take their seats as quickly as possible.
Remind everyone to put their phones on mute.
Introduce the speaker and the session briefly
Have two devices to time the session
Give the speakers time checks as your agreed before the session started
When the speaker finishes, it is important to lead to the Q&A
Thank the Speaker and open the Q&A
At the end of the Q&A, remind everyone to leave feedback through the Whova app
Don’t let the session overrun
Your Duties after the session
Check with the speaker that everything was ok for them – listen to their feedback
If you are finished Track Chairing for the day, return the Track Chair Bag to the Information Desk.
It is not an easy job being Track Chair so here are some tips to help with the role.
Try to remain calm. A stressed Track Chair is a stressed speaker
Note the exits in case of emergency
Enjoy the role. Track Chairing is great fun and is a easy way to contribute to the community.
This is the first version of the timetable. It will be updated nearer to the Conference.
If you would like more information, please reach out to us by emailing us and sharing your interest in the role.