Welcome EuroSTAR 2019 Track chairs. This area provides you with all the relevant information you need to learn about the EuroSTAR Track Chair role. Here you can learn about the role of the Track Chair, what the duties are onsite at the EuroSTAR conference, how you can become a Track Chair and how you can support the community by being a Track Chair at a EuroSTAR Conference.

 

What is a EuroSTAR Track Chair?

The role of Track Chair in a Conference is to manage the individual track sessions on behalf of the speakers and of EuroSTAR. The role of the track chair is to support the speaker and help them and the audience have a worthwhile experience for each talk.

What does a EuroSTAR Track Chair do?

If you are in the role of a EuroSTAR track Chair, you have a number of responsibilities. These include:

  • Supporting the Speaker
    • Any specific requirements that they need
  • Monitoring the speaking time
    • Make sure the speakers are on time
  • Informing speaker of time left
    • Display boards with the countdown times of 10,5,3,2,1 minutes
  • Thanking Speaker and moderating the Q&A
    • Moderating any questions for speakers at the end.

This video is a short guide to the role and how to complete your role efficiently.

 

If you would like to learn more about the role of a Track Chair, this webinar goes into more detail on the role.

Who is your Track Chair liaison?

You main point of contact for the Track Chair role onsite will be committee member Gitte Ottosen who will be able to support you in your role.

Your Duties before the session

  • Check the timetable and find out which sessions you will be track chairing.
  • Attend the Track Chair meetup on Tuesday at 1pm meeting at the Information Desk on Level 2.
  • Collect the Track Chair Bag from the Information desk on Level 2
    • This includes your Track Chair checklist, timing paddles, Track Chair badge and Track Chair gillet.
  • Arrange to meet your speaker before the session (if this is possible)
    • Talk to the speaker. Do they have any special requirements?

Your Duties in the Session

  • Locate the room.
  • Welcome the audience and ask attendees to take their seats as quickly as possible.
  • Remind everyone to put their phones on mute.
  • Introduce the speaker and the session briefly
  • Have two devices to time the session
  • Give the speakers time checks as your agreed before the session started
  • When the speaker finishes, it is important to lead to the Q&A
  • Thank the Speaker and open the Q&A
  • At the end of the Q&A, remind everyone to leave feedback through the Whova app
  • Initiate applause.
  • Don’t let the session overrun

Your Duties after the session

  • Check with the speaker that everything was ok for them – listen to their feedback
  • If you are finished Track Chairing for the day, return the Track Chair Bag to the Information Desk.

Some Tips

It is not an easy job being Track Chair so here are some tips to help with the role.

  • Try to remain calm. A stressed Track Chair is a stressed speaker
  • Note the exits in case of emergency
  • Enjoy the role. Track Chairing is great fun and is a easy way to contribute to the community.

Timetable

This is the first version of the timetable. It will be updated nearer to the Conference.

Tuesday

15:15

T1

T2

T3

T4

 

Henrik Emilsson
René Tuinhout
Gáspár Nagy 
Adam Matłacz

 

16:15

T5

T6

T7

T8

 

Henrik Emilsson
 Rhoda Daquilanea
René Tuinhout

Anthony Seumal

 

Wednesday

10:15

W1

W2

W3

W4

W5

Rhoda Daquilanea

Adam Matłacz
Phil Royston
Rikard Edgren
Rik Marselis

11:30

W6

W7

W8

W9

W5

 Tom Pryce

Jarosław Hryszko 
Phil Royston
Rikard Edgren
Rik Marselis

14:30

W10

W11

W12

W13

W14

Andy Brown
Jarosław Hryszko 
Viktorija Manevska
Ryan Volker
René Tuinhout

16:00

W15

W16

W17

W18

W14

Andy Brown
Gáspár Nagy 
Tom Pryce
Ryan Volker
René Tuinhout

Thursday

09:45

TH1

TH2

TH3

TH4

 

Håkon Engelshus 
Marina Bechaalani
Rik Marselis
 Anthony Seumal

 

11:00

TH5

TH6

TH7

TH8

 

Håkon Engelshus 
Viktorija Manevska
Marina Bechaalani
 Rhoda Daquilanea

 

14:15

TH9

TH10

TH11

TH12

 

Committee Member
Isabel Evans

 

15:15

TH13

 

 

TH12

 

Committee Member


 

 

If you would like more information, please reach out to us by emailing us and sharing your interest in the role.