Participating sponsors and exhibitors will be invoiced upon receipt of a completed booking form. All applicable fees are due upon invoicing, as per the terms stated on the invoice.
CODE OF CONDUCT:
EuroSTAR is committed to a positive conference experience for all attendees – please familiarise yourself with the terms of our Code of Conduct policy.
CANCELLATIONS
The Exhibitor/Sponsor may cancel the contract prior to the conference only by giving written notice to EuroSTAR Conferences, according to the cancellation terms described below.
Force Majeure Cancellation Policy
In the event that we must postpone the conference to a later date as a result of force majeure matters, such as extreme adverse local weather conditions or weather warnings, natural disasters, civil strikes or conflict, war, terrorist activity, fire, flood conditions, pandemic or other health related crisis and similar, the following options will be available:
- EXPO bookings may be transferred to the rescheduled dates at no additional cost.
- If transfer of the booking is not suitable, we can provide a credit towards the next EuroSTAR conference.
EXPO Cancellation Policy:
- Cancellation after 30 days from completing EXPO Booking form will result in forfeiture of 50% of the participation fee (less any administration fees)
- Cancellation after 60 days from completing EXPO Booking form will result in forfeiture of 100% of the participation fee
See separate Terms & Conditions for EuroSTAR Ticket bookings
CONTRACT FOR SPACE:
The application for Exhibition Space, along with these Sponsor & Exhibitor Terms, shall, upon the acceptance of the Sponsor/Exhibitor Booking Form, constitute the contract between the parties for the right to use the exhibition space assigned to the Exhibitor participant by EuroSTAR Conferences. The participant’s acceptance of the Sponsor/Exhibitor Agreement shall be considered their agreement to abide by all Exhibition Terms.
ONSITE USE OF SPACE:
EuroSTAR Conferences reserves the right to determine whether a prospective exhibitor/sponsor is eligible to participate in the Event. Eligibility is generally limited to persons or firms who supply products and services to the software development and testing industry. Applicants who have not previously exhibited at the Event may be required to submit a description of the nature of their business and the items to be exhibited. EuroSTAR Conferences reserves the right to restrict or prohibit – without refund of fees – any exhibit which EuroSTAR Conferences, in its sole discretion, believes is objectionable or inappropriate: or which, because of noise, method of operation, materials, or for any other reason becomes objectionable, interferes with or results in the obstruction of access to aisles or neighbouring booths. No exhibitor participant shall assign (whether voluntarily or involuntarily), sublet or share the assigned exhibit space with any other entity without the prior written consent of EuroSTAR Conferences, which may be arbitrarily withheld.
If the Sponsor’s exhibitor space is not occupied by 08.00hrs on the opening day of the Event, the organisers have the right to cancel the contract; to utilise and/or reassign the exhibit space and keep all fees paid by the Sponsor.
ONSITE EXHIBITION HALL SECURITY:
EuroSTAR Conferences shall make reasonable provision for security of the Exhibition Hall during off-hours. EuroSTAR shall not be held liable for any injury or damage to persons or property resulting from or arising out of the event, unless due to the gross negligence of EuroSTAR. It is further agreed and understood that it is the responsibility of the Sponsor/Exhibitor to secure and maintain adequate insurance in sufficient amounts to protect against all such losses.
Every reasonable precaution will be taken to protect property during the Event. However, neither EuroSTAR Conferences, the Exhibition Service Contractor nor the Management of venue are responsible for the safety of the property of Sponsors from theft, damage by fire, accident, vandalism, or other causes. Sponsors are strongly advised to carry protective insurance against theft, damage etc. of their property.
ATTENDEE DETAILS:
EuroSTAR treats the privacy of all participants with the utmost care and all exhibitors and sponsors are expected to have relevant GDPR practises and policies in place. All data gathered before or during the EuroSTAR event should be GDPR compliant.
BOOKING DETAILS & EUROSTAR GDPR:
By completing the exhibitor booking form you understand that your details will be added to the EuroSTAR exhibitor database for the purpose of organising your participation in EuroSTAR 2026. Your information will also be forwarded to the EuroSTAR accounts department for billing.
