The below information is everything you need for a successful EXPO experience at EuroSTAR. If you can’t find the answers to your questions below, please contact us.
Deadlines & Actions Required
Exhibitor Key Dates & Deadlines
Optional Exhibitor Extras Ordered from EuroSTAR
Order additional stand personnel EXPO access passes, gala dinner tickets and lead scanning – Friday 1st May 2026
Passport Around The EXPO
Deadline that you want to be included – Friday 1st May 2026 – (No Prize Needed – see section below)
EXPO Prize Giving
Confirm your Participation & Prize by –Friday 1st May 2026
Stand Personnel
Complete Stand Personnel Registration Form by – Monday 18th May 2026
Optional Exhibitor Extras
Must be booked directly with EuroSTAR in advance
You can add on the following items to your EXPO experience as needed, and all of these are provided by EuroSTAR directly. Deadline – Friday 1st May 2026
Add Additional Stand Personnel
EXPO packages include:
- Exhibitors – 3 Personnel
- Gold Sponsors – 4 Personnel
- Platinum Partners – 4 Personnel
- Diamond Partners – 5 Personnel
Additional stand personnel access passes must be booked & paid by below deadline.
Your package includes some personnel – see above section.
You may purchase up to 2 additional stand personnel to work your booth. Please note that these pass holders will have access to the EXPO area only and will not be permitted to attend conference sessions.
The cost per additional pass is €350 per person and covers all food and beverage breaks for the duration, as well as access to the EXPO Party on Tuesday evening.
Deadline for orders – Friday 1st May 2026
Purchase Gala Dinner Tickets (Wednesday 17th June)
Join us for an unforgettable evening at Wallmans Oslo, on Wednesday, June 17th. Step inside one of Norway’s most spectacular venues where fine dining meets world-class entertainment in a stunning theatre setting.
From the moment you arrive, you will be immersed in an extraordinary dinner show experience. Enjoy a welcome drink, a delicious three-course meal and breathtaking performances that combine music, dance and dazzling visuals, all designed to make this a night to remember.
Doors Open: 18:00 Show Starts: 19:00
Sponsor and Exhibitors may book tickets to attend, the cost per ticket is €187 per person.
To purchase optional exhibitor extras please go to: https://conference.eurostarsoftwaretesting.com/product/exhibitor-extras/
Deadline for orders – Friday 1st May
Passport Around the EXPO
The ‘Passport Around the EXPO’ is an interactive delegate challenge where delegates must visit partner stands to have their ‘passport’ card stamped. This actively encourages attendees to visit your booth.
Your Participation: This is free and optional. No prize required as it is provided by EuroSTAR.
How it Works
- Exhibitors must opt in by Friday 1st May 2026 to be included in the printed card.
- Delegates will receive a ‘passport’ in their conference bag displaying each opted-in exhibitor logo.
- EuroSTAR will provide the passport cards, stamps and prizes so exhibitors can focus on making new connections.
- The challenge will run from 10:00 Tuesday 16th June through to 11:15 on Thursday 18th June.
- Prize Draw on Thursday 18th June at 13:15
Advantages for Exhibitors
- Increased delegate footfall to your stand.
- Visibility and exposure as your logo will feature on the ‘passport’ given to every delegate.
Print Deadline – Friday 1st May 2026
Please send confirmation of participation in the Passport Around the EXPO to Clare Burke so your logo is included in printed materials.
EXPO Prize-Giving
Thursday 18th June – 13:15
There will be scheduled EXPO prize-giving in the EXPO Hall with official photos. This is also advertised to delegates with images of the prizes.
Exhibitors announce the winners of their own on-stand competitions at the EXPO prize-giving.
Your Participation: This is optional. You must provide a prize (see suggestions below).
How it Works
- Each Exhibitor provides 1 prize
- You run a competition at your booth.
- You define the competition requirements based on your preferences for your booth interaction.
- This could be as simple as your team scanning their badge or the delegate takes part in a game/challenge at your booth.
- Please pre-select 3 names in advance of the prize-giving and a member of your team will call out the first name (winner must be present so sometimes you may need to call more than 1 name).
- There will be an official photo taken of each winner along with the relevant EXPO partner (delegate permission required).
Advantages for Exhibitors
- Increased delegate footfall to your stand.
- Increased opportunity to connect with delegates as they enter the competition.
- Bonus promotion of exhibitors participating in the prize-giving.
- Present your competition prize in front of a large number of delegates.
Prize Suggestions
Previous popular competitions have included the following: Gaming Keyboard, iPad, Airpods, Lego Set, Drone, Portable Laptop Monitor, VR Headset, Nintendo Switch, Headphones, Smart Watch, Playstation.
Please include the following when confirming your participation to Clare Burke by Friday 1st May.
- High quality picture of your prize.
- First Name & Last Name of the team member announcing your competition winner.
Participation Deadline – Friday 1st May 2026
Stand Personnel Registration
All Personnel Names Required by May 18th
EXPO packages include:
- Exhibitors – 3 Personnel
- Gold Sponsors – 4 Personnel
- Platinum Partners – 4 Personnel
- Diamond Partners – 5 Personnel
Stand personnel are issued with an EXPO badge and do not have access to sessions.
EuroSTAR 2026 Booth Personnel registration forms will be sent to all Sponsors and Exhibitors in March 2026.
General Information
Lead Scanning at EuroSTAR
At EuroSTAR, lead scanning is available through our conference app, Whova.
Here’s how it works:
Download the Whova App
Each stand personnel will download the free Whova app onto their own device (phone) from the Apple App Store or Google Play Store.
Scan Badges
Using your device’s camera, you can scan a delegate’s badge with their permission to capture their contact details.
Information Collected
The scan captures the delegate’s first name, surname, email, company, and job title.
• Country is not collected, but it will be displayed on the delegate’s physical badge
Manage and Qualify Leads
• There’s a notes section to record follow-up actions or conversation details.
• You can mark leads as warm, cold, or other categories to prioritise your follow-up.
Accessing Your Leads
• Each stand personnel can download an Excel file of the leads they have personally scanned.
• The main contact will have access to a master Excel file containing all leads scanned by your team.
Your EXPO Space
All EXPO spaces at EuroSTAR are floor-space only.
EXPO packages Include:
- Exhibitors – 3mx3m
- Gold Sponsors – 4mx4m OR 6mx3m
- Platinum Partners – 4mx4m
- Diamond Partners – 5mx5m
You may design and build on your floor-space in any way you choose, however we recommend opting for a shell scheme package.
For self build, please note:
- Stand outlines will be clearly marked by EuroSTAR. Please re-confirm your location with EuroSTAR EXPO staff before beginning to build.
- EXPO access is from Monday 15th June at 13:00 and all build must be completed by 18:00 on Tuesday evening.
- The EuroSTAR exhibition partner NOVA Spektrum can offer you standard or custom designed booth options, with furniture, electrical connection, signage and all typical exhibition needs.
- NOVA Spektrum will email you directly with a link to their webshop. Please communicate directly with NOVA Spektrum.
Important: Your contract for EXPO services and all billing is directly with NOVA Spektrum.
Please do not hesitate to reach out to NOVA Spektrum team at service@novaspektrum.no or +47 400 00 796 with any questions or clarifications regarding the webshop and stand offerings.
Conference Venue & Times
Location
Conference Venue: Conference Venue:Nova Spektrum. See detailed location info.
Address: Lillestrøm bussterminal, Jonas Lies gate 6, 2000 Lillestrøm, Norway
Conference Dates
Monday 15th – Thursday 18th June 2026
Exhibition Dates
Monday 15th June – EXPO Build 13:00-18:00
Tuesday 16th – Thursday 18th June – EXPO Open
Thursday 18th June – EXPO Breakdown 14:30
EXPO partners
View our full Sponsor & Exhibitor list.
Speakers
View the incredible programme of speakers for EuroSTAR 2026.
Expected Attendance
800+ (Business Decision Makers, Test Managers, QA Engineers & Software Testers) from 50+ countries, representing 360+ companies.
Social Media
Follow EuroSTAR on: X | Facebook | LinkedIn
Please use the hashtag EuroSTARConf
Conference Breaks & Lunch Times
| Breaks | Tues 16th | Wed 17th | Thurs 18th |
|---|---|---|---|
| Arrival Coffee | – | 08:00 | 08:00 |
| Morning Break | 10:00 | 10:30 | 10:45 |
| Exhibitors Lunch (30 mins before Delegates Lunch) | 11:45 | 12:15 | 12:30 |
| Delegates Lunch | 12:15 | 12:45 | 12:30 |
| Afternoon Break | 15:00 | 14:45 | – |
| Social Events | 17:30 EXPO Drinks | 18:00 Awards Evening | – |
EXPO Build – Monday 15th June
Build may commence from 13:00* on Monday 15th June
Stand build must be completed; waste removed and stands cleaned no later than 18:00*.
Strictly no building permitted onTuesday morning.
*Times subject to change
Breakdown – Thursday 18th June
Breakdown is permitted from 14:30* Thursday 18th June
The EXPO Hall must be empty of all delegates before breakdown can commence..
*Times subject to change
Logistics & Shipping
Logistics & Shipping – Goods Handling at Venue
Nova Spektrum Logistics – the official goods handling partner at the venue – provides full support to ensure your shipments arrive safely and are delivered directly to your stand. Their experienced team handles receiving, registering, and coordinating deliveries so your equipment and materials are in place when you need them.
Key points to plan your deliveries:
Addressing shipments: All goods must be clearly labelled with your company name, event name, and stand number, and addressed c/o NOVA Spektrum Logistics at Messeveien 14, N-2004 Lillestrøm, Norway.
Shipping documents: Every shipment – including courier parcels – must include complete shipping paperwork. Exhibitors are responsible for correct documentation; missing or incorrect information may result in additional charges.
Delivery timing:
– Goods arriving before the official build-up period are stored and then placed at your stand on day one of build-up.
– Goods arriving during build-up will be delivered directly to your stand.
Customs & import: Nova Spektrum Logistics can assist with customs clearance for both temporary and permanent imports.
Empty packaging & returns: Storage for empty packaging and arrangements to return goods after the event can be organised through the logistics team. Unmarked packaging left on stands may be discarded.
Parcels and small deliveries: Parcels should also be labelled with a contact phone number and will be delivered unless otherwise agreed. Letters under 2 kg have special address instructions.
Shipping Rates
Shipping Order Form
Goods handling – NOVA Spektrum
Shipping Deadlines
Seafreight: Please contact Nova Spektrum Logistics
Airfreight: June 8th
Roadfreight, direct deliveries to the Exhibition site/warehouse: June 1st – June 8th
Shipping Label
Addressing shipments: All goods must be clearly labelled with your company name, event name, and stand number, and addressed c/o NOVA Spektrum Logistics at Messeveien 14, N-2004 Lillestrøm, Norway.
Download the Exhibition Shipping Logistics label
Shipping Returns
Empty packaging & returns: Storage for empty packaging and arrangements to return goods after the event can be organised through the logistics team. Unmarked packaging left on stands may be discarded.
Contact Details
For detailed pricing, deadlines, and specialised services, please contact Nova Spektrum Logistics directly at logistics@novaspektrum.no or phone +47 40 00 02 67.
Contact EuroSTAR
Clare Burke is your dedicated account manager.
We want to ensure that this process is easy for you so that you can put all efforts into meeting your objectives from EuroSTAR.
Please get in touch with Clare if you would like to a call to go through this information and are able to avail of each of the opportunities of interest to you.
Phone: +353 91 416 001
Code of Conduct
Our conference is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, or religion.
We do not tolerate harassment of conference participants in any form. See our Code of Conduct in full.
