Exhibitor Hub

Optional Exhibitor Extras Ordered from EuroSTAR

Order additional stand personnel EXPO access passes, gala dinner tickets and lead scanning – Tuesday 22^nd April 2025

Passport Around The EXPO

Deadline that you want to be included – Tuesday 22nd April – (No Prize Needed – see section below)

EXPO Prize Giving

Confirm your Participation & Prize by – Tuesday 22^nd April 

Stand Personnel

Complete Stand Personnel Registration Form by – Tuesday 6th May 2025   

Must be booked directly with EuroSTAR in advance

You can add on the following items to your EXPO experience as needed, and all of these are provided by EuroSTAR directly. Deadline – Tuesday 22^nd April 

Add Additional Stand Personnel

EXPO packages include: 

• Exhibitors – 2 Personnel 

• Gold Sponsors – 3 Personnel 

• Platinum Partners – 4 Personnel 

Additional stand personnel access passes must be booked & paid by below deadline.   

Your package includes some personnel – see above section.   

You may purchase up to 2 additional stand personnel to work your booth. Please note that these pass holders will have access to the EXPO area only and will not be permitted to attend conference sessions. 

The cost per additional pass is €295 + VAT per person and covers all food and beverage breaks for the duration, as well as access to the EXPO Party on Wednesday evening.  

Deadline for orders – Tuesday 22^nd April

Purchase Gala Dinner Tickets (Thursday 5th June)  

Join us for this year’s gala dinner in the breathtaking National Museum of Scotland on Thursday, June 7th, at 19:30hrs. just a short 20-minute walk from the EICC.  

Step into the stunning Victorian-era architecture for a spectacular drinks reception beneath the museum’s vaulted ceilings. Afterward, guests will make their way to the Grand Gallery, a magnificent space showcasing intriguing artefacts and intricate balconies, providing a truly prestigious setting.  

Sponsor and Exhibitors may book tickets to attend, the cost per ticket is €150 per person + VAT.  

Apply for Onsite Lead / Badge Scanning Access

Lead scanning is available at EuroSTAR using the conference app Whova. The cost is €195 per exhibitor + VAT for unlimited licences to use the scanning functionality in Whova. Once signed up you will use your own device (phone) to download an app and use your camera to scan a delegate’s badge (with their permission). Please note, only partners that purchase lead scanning will have access to the conference app. All others will be listed as per your package.  

To purchase additional optional exhibitor extras please go to: https://conference.eurostarsoftwaretesting.com/product/exhibitor-extras/

Deadline for orders – Tuesday 22^nd April   

The ‘Passport Around the EXPO’ is an interactive delegate challenge where delegates must visit partner stands to have their ‘passport’ card stamped. This actively encourages attendees to visit your booth. 

Your Participation: This is free and optional. No prize required as it is provided by EuroSTAR.

 How it Works 

• Exhibitors must opt in by Tuesday 22^nd April to be included in the printed card.  
• Delegates will receive a ‘passport’ in their conference bag displaying each opted-in exhibitor logo.  
• EuroSTAR will provide the passport cards, stamps and prizes so exhibitors can focus on making new connections.  
• The challenge will run from Wednesday 10:00 through to 11:15 on Friday 6th June.  
• Prize Draw on Friday 6^th June at 13:00  

 Advantages for Exhibitors 

• Increased delegate footfall to your stand. 
• Visibility and exposure as your logo will feature on the ‘passport’ given to every delegate. 

Print Deadline – Tuesday 22nd April 2025 

Please send confirmation of participation in the Passport Around the EXPO to Clare Burke so your logo is included in printed materials. 

Friday 6th June – 13:00

There will be scheduled EXPO prize-giving in the EXPO Hall with official photos. This is also advertised to delegates with images of the prizes. 

Exhibitors announce the winners of their own on-stand competitions at the EXPO prize-giving. 

Your Participation: This is optional. You must provide a prize (see suggestions below). 

 How it Works 

• Each Exhibitor provides 1 prize 
• You run a competition at your booth. 
• You define the competition requirements based on your preferences for your booth interaction. 
• This could be as simple as your team scanning their badge or the delegate takes part in a game/challenge at your booth. 
• Please pre-select 3 names in advance of the prize-giving and a member of your team will call out the first name (winner must be present so sometimes you may need to call more than 1 name). 
• There will be an official photo taken of each winner along with the relevant EXPO partner (delegate permission required). 

 Advantages for Exhibitors 

• Increased delegate footfall to your stand. 
• Increased opportunity to connect with delegates as they enter the competition.
• Bonus pre-conference promotion of exhibitors participating in the prize-giving.
• Present your competition prize in front of a large number of delegates. 

Prize Suggestions

Previous popular competitions have included the following: Gaming Keyboard, iPad, Airpods, Lego Set, Drone, Portable Laptop Monitor, VR Headset, Nintendo Switch. 

Please include the following when confirming your participation to Clare Burke by Tuesday 22^nd April. 

• High quality picture of your prize. 
• First Name & Last Name of the team member announcing your competition winner. 

Participation Deadline – Tuesday 22^nd April 2025 

All Personnel Names Required by May 6^th 

EXPO packages include:

• Exhibitors – 2 Personnel
• Gold Sponsors – 3 Personnel
• Platinum Partners – 4 Personnel

Stand personnel are issued with an EXPO badge and do not have access to sessions. 

EuroSTAR 2025 Booth Personnel registration forms will be sent to you in March.