EuroSTAR Exhibitor & Sponsor Terms & Conditions 2020

Participating companies will be invoiced upon receipt of a completed booking form. All applicable fees are due upon invoicing, as per the terms stated on the invoice.

Code of Conduct

EuroSTAR is committed to a positive conference experience for all attendees – please familiarise yourself with the terms of our Code of Conduct policy.

In the case of Exhibitors:

Cancellations 90 days or more prior to the conference start date will incur a penalty equal to 50% of the full payment. (less any administration fees)

Cancellations received less than 90 days from the conference start date will owe the entire amount due.
In the case of Sponsors:

  • Cancellation after 30 days of invoice date will result in forfeiture of 50% of the participation fee (less any administration fees)
  • Cancellation after 60 days of invoice date will result in forfeiture of 100% of the participation fee


CONTRACT FOR SPACE: The application for Exhibition Space, along with these Sponsor & Exhibitor Terms, shall, upon the acceptance of the Sponsor/Exhibitor Booking Form, constitute the contract between the parties for the right to use the exhibition space assigned to the Exhibitor participant by EuroSTAR Conferences. The participant’s acceptance of the Sponsor/Exhibitor Agreement shall be considered their agreement to abide by all Exhibition Terms.

CANCELLATION: The Exhibitor/Sponsor may cancel the contract prior to the conference only by giving written notice to EuroSTAR Conferences, according to the cancellation terms described above. A representative from the exhibitor needs to be present by 08:00hrs on stand build day 16th November 2020. If the exhibitor space is not occupied by 10:00hrs on the opening day of the Event (16th November 2020) EuroSTAR Conferences have the right to cancel the contract; to utilise and/or reassign the exhibit space and keep all fees paid by the would-be exhibitor/sponsor.

USE OF SPACE: EuroSTAR Conferences reserves the right to determine whether a prospective exhibitor/sponsor is eligible to participate in the Event. Eligibility is generally limited to persons or firms who supply products and services to the software development and testing industry. Applicants who have not previously exhibited at the Event may be required to submit a description of the nature of their business and the items to be exhibited. EuroSTAR Conferences reserves the right to restrict or prohibit – without refund of fees – any exhibit which EuroSTAR Conferences, in its sole discretion, believes is objectionable or inappropriate: or which, because of noise, method of operation, materials, or for any other reason becomes objectionable, interferes with or results in the obstruction of access to aisles or neighbouring booths. No exhibitor participant shall assign (whether voluntarily or involuntarily), sublet or share the assigned exhibit space with any other entity without the prior written consent of EuroSTAR Conferences, which may be arbitrarily withheld.

ATTENDEE DETAILS: EuroSTAR treats the privacy of all customers with the utmost care and all exhibitors and sponsors are expected to respect this policy.

GENERAL: EuroSTAR Conferences are unable to accept responsibility for any aspect of the arrangements relating to the Event affected by matters over which they have no control including war, or threat of war, riots and civil strife terrorist activity, natural disaster, weather conditions, fire, flood, drought, technical, mechanical or electrical breakdown within any premises visited by delegates in connection with the Event.

BOOKING DETAILS: By completing the booking form you understand you are added to the EuroSTAR exhibitor database for the purpose of being contacted for EuroSTAR 2020. Your information will also be forwarded to the EuroSTAR accounts department for billing.